Become Super Productive With These 5 Calendar Scheduling Tips

The Monday Morning Manager Series #18

Wendy Scott
5 min readMay 5, 2022


Photo by Zan on Unsplash

This article is #18 in the Monday Morning Manager Series for new managers who’ve had minimal leadership training.

Effectively managing your calendar is a challenge at the best of times, especially if you have just moved into a new leadership role.

For the first time, you are now responsible for the work of others and your tasks. You have to make time for team meetings and one-to-one meetings and ensure your team’s productivity.

Working out how to fit everything into your day can be a struggle. If only there were an easy-to-use tool available.

“Nobody is great at managing their calendar 100% of the time, and we all get overwhelmed at times.”

Luckily there is. It’s called your calendar, comes free with the job, and is easy to use.

Wait what? Is that it?

If you use your calendar effectively, yes.

Looking at most people’s calendars, all you will see are meetings. Nothing else. But to use your calendar productively, you need to schedule other activities as well.

How to be more productive by using your calendar

1. Schedule calendar time to check your emails

If you are continually checking your emails, you’ll be frequently distracted. Multi-tasking is a myth, so don’t be lured into thinking you can write a report and check your messages every time the computer makes that pinging sound.

“As multiple studies have confirmed, true multitasking — doing more than one task at the same time — is a myth. People who think they can split their attention between multiple tasks at once aren’t actually getting more done. In fact, they’re doing less, getting more stressed out, and performing worse than those who single-task.” — The Myth of Multitasking: The ultimate guide to getting more done by doing less, Jory MacKay,

Turn off the sound alert for new emails, and you won’t be tempted to look. Schedule…



Wendy Scott

Brit in Auckland, L&D professional and leader. I can show you how to train people and help you be the sort of leader people want to follow.